Terms for Hiring
of Auditorium of the
SIRI FORT CULTURAL COMPLEX
August Kranti
Marg, New Delhi – 110 049
Telephone Nos:
Booking Office: 26499397
Siri Fort Auditorium
Civil Wing: 26493370 -AE (Civil)
Elect. Wing: 26493743-AE (Electrical)
TERMS FOR HIRING OF AUDITORIUM OF THE
SIRIFORT CULTURAL COMPLEX
AVAILABILITY
1) The Auditoriums
will be available between 9 a.m. to 3 p.m. for morning session and between 4
p.m. to 10 p.m. for the evening session.
With the prior permission of the Estate Manager the auditorium can be
used as per Clause 9 even before 9 a.m. and after 10 p.m. but has to be vacated
by Midnight in any case. No booking
will be made for National holidays viz; 26th January, 15th August
and 2nd October except in the case of Govt. departments.
2) 80 passes for
management in OD row and O row, (67 seats from 1 to 67 in OD row and 13 seats
in O row from 1 to 13) should be made available in Directorate of Film
Festivals at least three days before the commencement of the
programme positively.
3) The
Management reserves the right to cancel the allotment of the auditorium at any
time without assigning any reason. No
damage can be claimed by the hirer or any other persons for such cancellations
what so ever. The Management reserves
the right to refuse the booking of auditorium to any party without assigning
any reason.
RESERVATIONS
4) The
Auditorium shall be reserved on written request in the prescribed Performa
only (Annexure 1)
5) The hire charges
for the auditoriums and other accommodation are required to be paid in full and
in advance along with the application for allotment.
6) In addition
to the hire charges, an additional amount equal to 20% of the hire charges or
minimum Rs. 15,000 in case of Auditorium I and Rs. 4,000/- for Auditorium II
and III shall be deposited along with the application for reservation, as
security deposit to cover damage to furniture, fittings, or loss of any kind
caused by the hirer participants or otherwise.
The amount of loss if any shall be determined by the Management, whose
decision shall be final. If damage or
losses are higher then the amount of security deposit, the balance shall be
recoverable from the hirer.
7) The hire
charges and other charges must be paid by Bank Draft or Pay Order in favour of
PAY & ACCOUNTS OFFICER (MS), MINSTRY OF INFORMATION AND BROADCASTING
PAYABLE AT NEW DELHI. cheque will not be accepted for payment of hire
charges or other dues except from Govt.
Deptt./Organisations and Public Sector Undertakings. Formal receipts will be issued only on realization of the Bank
Draft/Pay Order as the case may be.
8) No booking will be considered confirmed
unless the hire charges and other charges as mentioned above are actually
received by the Management and communication about the booking issued by the
Management to the hirer.
HIRE CHARGES
9) The hire
charges of the auditorium and other connected accommodation will be as per
schedule enclosed (Annexure II & III)
10) In case of
any revision in the license fee (hire charges), the hirer shall have to pay the
difference in advance. If higher hire charges are payable on the date for which the auditorium is booked and
shall be entitled to the refund of the difference, if lower hire charges are
applicable on the date for which the auditorium is booked
CANCELLATION
CHARGES
11) The schedule
of cancellation charges is as per schedule (Annexure IV). The notice of cancellation in writing should
be received by the Estate Manager (Directorate of Film Festivals)
POSTPONMENT CHARGES
12) The schedule of postponement charges are as
per scheduled (Annexure IV). The notice
of postponement in writing should be received by the Estate Manager
(Directorate of Film Festivals)
NOTE
(1)
The postponement will be permissible only to a date convenient to
the Management provided full payment is made in advance
(2)
No second postponement will be permissible
GENERAL CONDITIONS FOR HIRING
13)
“No Objection Certificates” from (i) DCP Licensing, Police Station Defence
Colony, Near Moolchand flyover, New Delhi (ii) DCP Traffice, Sadiq Nagar, New
Delhi (iii) DCP South, Hauz Khas, New Delhi (iv) Commissioner of Entrtainment
Tax, Govt. of NCT, L Block,Vikas Bhawan, ITO, New Delhi (v) Delhi fire Service,
Super Bazar, New Delhi have to be
obtained and delivered in this office three days before the commencement of the
programme/show positively along with the payment of show tax to MCD
commissioner, MCD, Old Hindu College Building, Kashmere Gate, New Delhi for
film shows. The authorization for a
permission letter to use the auditoriums will be issued after submission of all
the required NOCs and fulfillment of other conditions.
14) No party will be allowed
to handle the auditoriums property or fixtures without the consent of the
Management. The party, hiring the
auditorium shall be responsible for all losses/damages to any auditorium
–property. The Management shall not be
responsible for any losses damages to the properties kept in the auditorium premises.
15) The shifting of furniture already
provided in the auditorium is not permissible.
16) No additions/alterations/erections,
even of a temporary nature will be allowed in the premises, without the
permission of the Estate Manager (DFF).
No heavy equipments or machinery will be allowed on stage.
17) No electrical appliances other than
those already provided in the building will normally be allowed to be
used. If extra appliances are
considered essential they may be used with the prior permission of the
Management and decision of the Management will be final and binding on the
hirer.
18) No inflammable material shall be
allowed for performance either on the stage or in the auditorium or Green room
etc. No open fire shall be allowed any
where within the premises of the auditorium/complex or Green Room etc.
19) No equipment or material posing fire
hazard shall be used for storage in any place within the auditorium and the Directorate
of Film Festivals shall have the right to review the same at the risk and cost
of the hirer. The hirer shall be held
responsible for any damage or loss to the auditorium in case of any mishap due
to storage of such materials.
20) Posters/banners/publicity material
will be allowed by the Management to be displayed only at the specified places
provided for the purposes and shall be removed by the hirer immediately after
the show is over.
21) No loud speakers shall be allowed in
any part of the auditoriums premises without prior written permission of the
Management.
22) If any extra lights are desired a
temporary electric connection must be obtained by the hirer.
23) Selling of tickets, posting of ushers
and management of entrance shall be arranged by the hirer. However, the security guard of the
Management will be posted at the
entrance gates and inside the auditorium foyers for the general security and
safety of the premises. The Management
also reserves the right to bar the entry of any person (s) or material within
the premises of the auditorium foyers or green
room etc. if the same are
considered undesirable in public interest.
The hirer shall ensure that tickets for the shows are not sold in excess
of the auditorium capacity.
24) No space meant for public circulation
will be blocked.
25) For easy flow of audiences all the
entries /exit gates shall be used.
26) The catering points may be used for
soft drinks and snacks, but their preparation in complex shall in no case be
permitted.
27) Eatables and drinks are not allowed
inside the auditorium
It shall be the
responsibility of the hirer to ensure that nobody takes drinks or eatables
inside the auditorium. Full security
deposit will be forfeited by the Management if drinks or eatables are taken
inside the auditorium. For catering purpose the services of the approved
contractor of DFF will be utilized. No other food supplier/caterer shall be
permitted to operate /provided food, eatables etc. in side the Siri Fort
Cultural Complex.
28) Smoking is strictly prohibited in the
Auditorium Complex. The party hiring
the auditorium shall ensure that this restriction is strictly observed.
29) The maintenance and security staff of
the DFF shall have free access to all parts of the auditorium/office space for
performing of their duties without hindrance.
30) Parking of
vehicles will be allowed only with the permission of the Management in place
earmarked for the purpose. Parking in VIP
strip enclosed by the security fencing will however, be regulated by the
Management. No vehicle will however, be
allowed to be parked inside the Main gate of the auditorium.
-------
ANNEXURE I
The Director,
Directorate of Film Festivals,
M/o Information & Broadcasting,
Siri Fort
Cultural Complex
August Kranti Marg
New Delhi-110 049.
Subject: - Hiring of Siri Fort
Auditorium-I, II & III
Sir,
We want to book
the Auditorium___ of Siri Fort Cultural Complex for our programme as details
given below: -
(a)
Name & Address of the Party:
PAN No. :
Telephone No. :
(b) Date
& Session i.e. Morning/Evening/Full day
(c)
Type of programme i.e. Non Commercial/Commercial (Non-ticketed/No
Donor Cards/ No Collection of Advertisements Through Brochures Etc.)
i)
Is there any
sponsored of the programme
ii)
Entry by Invitation Cards/By tickets
iii)
Receipt of fund from any source
(d)
Exact Nature Of Function/Programme
(1)
Cultural Show (Give the details Musical Concert/Dances
etc.)
(2)
Film Show
(3)
Film Premier
(4)
Conference/School/College Function
(5)
Fashion Show
(6)
Annual General Body Meeting etc.
(e)
Whether Additional Space Required i.e.
(1)
Green Room
(2)
VIP Lounge
(3)
Lobby of the Auditorium for Exhibition/display of product
(f)
Details of VIP if any . to inaugurate the function i.e Hon.
President/Vice President or Hon. Prime
Minister of India.
(g)
Demand Draft/Pay Order No. _______________dated____________
amounting to Rs. _____________ on account of advance Hire Charges drawn in
favour of Pay & Accounts Officer (MS) Ministry of I&B New Delhi is sent
herewith/enclosed.
We undertake to
abide by the terms and conditions (including revised rates if any for hiring of
auditorium) governing the hiring of the Auditorium in toto and will maintain
the decorum of the Auditorium.
Yours faithfully,
ANNEXURE II
Hire Charges of Auditorium-I
Seating Capacity - 1865
|
S.NO. |
Particulars |
Working Day |
Holiday |
|
1. |
Cultural Show Non Commercial Morning Session Evening Session |
50,000
50,000
|
65,000
65,000
|
|
|
Cultural Show Commercial Morning Session
Evening Session |
70,000
70,000
|
85,000
85,000
|
|
2. |
Cinema Shows
(Film Premiers) Morning Session Evening Session |
1,75,000
1,75,000
|
2,00,000
2,00,000
|
|
3. |
Cinema Shows
(Ordinary) Morning Session Evening Session |
70,000
70,000
|
85,000
85,000
|
|
4. |
Fashion Show (9.00 a.m. to 10.00 p.m.) |
1,75,000
|
2,00,000
|
|
5. |
School-College
Functions/Conference ( 9.00 a.m. to 10.00 p.m.) |
1,50,000
|
1,75,000
|
|
6. |
Annual General
Body Meeting Morning Session Evening Session |
185,000
185,000
|
185,000
185,000
|
|
The Party hiring the Auditoriums can hire the following spaces,
if required, by paying the Hire Charges indicated against each:- |
|||
|
i) |
One Green Room (Per
Shift) |
8000
|
8000
|
|
iii) |
VIP Lounge (Per Shift) |
15,000
|
15,000
|
|
iv) |
Lobby of the Auditorium for exhibition/display of products(per
shift) |
15,000
|
15,000
|
|
v)
|
Lobby of the Auditorium for exhibition/display of products(per
shift)(Commercial) |
30,000
|
30,000
|
|
8. |
Extra Charges (Per Hour) |
10,000 |
15,000 |
|
Booking Charges : Full rental amount may be submitted in advance
along with the prescribed application on the letter head of the party. |
|||
|
Security Charges @ 30% of the hire charges subject to minimum of
Rs.30, 000-00. Service Tax as applicable from time to time on the total hire
charges.
|
|||
|
Payment can be made only by Pay Order/Draft in favour of
PAO(MS), MINSTRY OF INFORMATION AND BROADCASTING, NEW DELHI |
|||
|
Morning
Session will be from 9 a.m. to 3 p.m. and Evening Session 4 p.m. to 10 p.m. |
|||
ANNEXURE II
Hire Charges of Auditorium-II
Seating
capacity for Auditorium II-396
|
S.NO. |
Particulars |
Working Day |
Holiday |
|
1. |
Cultural Show Non Commercial Morning Session Evening Session |
15,000
15,000
|
18,000
18,000
|
|
|
Cultural Show
Commercial Morning Session Evening Session |
18,000
18,000
|
22,000
22,000
|
|
2. |
Cinema Shows
(Film Premiers) Morning
Session Evening
Session |
18,000
18,000
|
27,000
27,000
|
|
3. |
Cinema Shows
(Ordinary) Morning Session Evening
Session |
18,000
18,000
|
22,000
22,000
|
|
4. |
School-College
Functions/Conference Morning
Session Evening
Session |
18,000
18,000
|
18,000
18,000
|
|
5. |
Annual General
Body Meeting Morning
Session Evening
Session |
18,000
18,000
|
18,000
18,000
|
|
6. |
Extra Charges
(Per Hour) |
4000 |
4000 |
|
Booking Charges : Full rental amount
may be submitted in advance along with the prescribed application on the
letter head of the party. |
|||
|
Security Charges @ 20% of the hire
charges subject to a minimum of Rs.4000.00.
Service Tax as applicable from time to time of the total hire charges. |
|||
|
Payment can be made only by Pay Order/Draft in favour of
PAO(MS), MINSTRY OF INFORMATION AND BROADCASTING, NEW DELHI |
|||
|
Morning Session will be from 9 a.m. to
3 p.m. and Evening Session 4 p.m. to 10 p.m. |
|||
ANNEXURE IV
Hire Charges of Auditorium-III
Seating capacity for Auditorium III-270
S.NO.
|
Particulars
|
Working Day
|
Holiday
|
1.
|
Cultural Show Non Commercial
Morning Session
Evening Session
|
12,500
12,500 |
12,500
12,500
|
|
Cultural Show
Commercial
Morning Session
Evening Session
|
12,500
12,500
|
12,500 12,500
|
2.
|
Cinema Shows
(Film Premiers)
Morning
Session
Evening
Session
|
7,000
7,000
|
7,000
7,000
|
3.
|
Cinema Shows
(Ordinary)
Morning Session
Evening
Session
|
7,000
7,000
|
7,000
7,000
|
4.
|
School-College
Functions/Conference
Morning
Session
Evening
Session
|
12,500
12,500
|
12,500
12,500
|
5.
|
Annual General
Body Meeting
Morning
Session
Evening
Session
|
12,500
12,500
|
12,500
12,500
|
6.
|
Extra Charges
(Per Hour)
|
4000
|
4000
|
If Video Projector is required at
Auditorium-III : Full rental amount may be submitted in advance along with
the prescribed application on the letter head of the party.
|
|||
Booking Charges : Full rental amount
may be submitted in advance along with the prescribed application on the
letter head of the party.
|
|||
Security Charges @ 20% of the hire
charges subject to a minimum of Rs.4000.00. Service Tax as applicable from time to time of the total hire charges.
|
|||
Payment can be made only by Pay Order/Draft in favour of
PAO(MS), MINSTRY OF INFORMATION AND BROADCASTING, NEW DELHI
|
|||
Morning Session will be from 9 a.m. to
3 p.m. and Evening Session 4 p.m. to 10 p.m.
|
|||
ANNEXURE V
Hire Charges of Auditorium-IV
Seating Capacity -67
S.NO.
|
Particulars
|
Working Day
|
Holiday
|
1.
|
Cultural Show Non Commercial
Morning Session
Evening Session
|
5,000
5,000 |
5,000
5,000 |
|
Cultural Show
Commercial
Morning Session
Evening Session
|
7,500
7,500 |
7,500
7,500
|
Booking Charges : Full rental amount
may be submitted in advance along with the prescribed application on the
letter head of the party.
|
|||
Security Charges @ 20% of the hire
charges subject to a minimum of Rs.4000.00. Service Tax as applicable from time to time of the total hire charges.
|
|||
Payment can be made only by Pay Order/Draft in favour of
PAO(MS), MINSTRY OF INFORMATION AND BROADCASTING, NEW DELHI
|
|||
Morning Session will be from 9 a.m. to
3 p.m. and Evening Session 4 p.m. to 10 p.m.
|
|||
ANNEXURE VI
CANCELLATION
CHARGES
The Schedule of cancellation charges is as follows:
Where the notice of cancellation is
received by the Estate Manager
|
90 days before
the programme |
5% of total hire charges |
|
60 days before
the programme |
10% of total hire charges |
|
30 days before
the programme |
25% of total hire charges |
|
15 days before
the programme |
40% of total hire charges |
|
7 days before
the programme |
75% of total hire charges |
|
Less than 7
days before the programme |
Full hire charges forfeited |
POSTPONEMENT CHARGES
The following charges shall be levied
for postponement:
Where the notice of postponement is
received by the Estate Manager
|
90 days before the programme |
1%
of total hire charges |
|
60 days before the programme |
5%
of total hire charges |
|
30 days before the programme |
10%
of total hire charges |
|
15 days before the programme |
25%
of total hire charges |
|
7 days before the programme |
50%
of total hire charges |
|
Less than 7 days before the programme |
75%
of the total hire charges |
Note: -
1. Postponement
will be permissible only to a date convenient to the Management provided full payment
is made in advance.
2.
No second postponement shall be possible.
3.
4.
Booking
Timings for hiring of Sirifort auditorium is strictly between : 10:00 A.M. to
1:00 P.M. Daily
